After    analyzing    your    organization’s    risks    and    identifying    threats    in    our    HIPAA/IT    Security    Risk Analysis,   SysGear   is   ready   to   meet   with   your   compliance   officer   and   senior   staff   in   order   to   create new   processes   in   your   workplace   that   ensure   the   ongoing   privacy   and   security   of   private   and confidential information. In   order   to   achieve   holistic   control   over   this   information,   we   must   address   both   policies   and procedures, as well as privacy and security, separately.
How do policies and procedures affect compliance? Generally speaking, policies are high-level documents that define your organization’s expected behaviors based on your mission and values. They illustrate your intentions to comply with HIPAA. Procedures, on the other hand, are the actual documented processes your business will establish and follow to deliver on the promises in your policies. Creating a policies and procedures kit is specifically required by law to comply with HIPAA and HITECH. The development and implementation of this kit is outlined in 45 CFR 164.316(a). Beyond the legal requirements, policies and procedures are an important aspiration. They state who you are and what you stand for in your organization, and they provide a step-by-step plan of action for ensuring that your organization does meet the high standards you set for yourself.
45    CFR    164.316(a)    Standard:    Policies    and    procedures.    Implement    reasonable    and appropriate    policies    and    procedures    to    comply    with    the    standards,    implementation specifications,   or   other   requirements   of   this   subpart,   taking   into   account   those   factors specified   in   §   164.306(b)(2)(i),   (ii),   (iii),   and   (iv).   This   standard   is   not   to   be   construed   to permit     or     excuse     an     action     that     violates     any     other     standard,     implementation specification,    or    other    requirements    of    this    subpart.    A    covered    entity    or    business associate   may   change   its   policies   and   procedures   at   any   time,   provided   that   the   changes are documented and are implemented in accordance with this subpart.
Overview of Policies & Procedures No    one    wants    to    expose    their    patients    personal    information,    whether    inadvertently    to business    associates,    internally    to    non-qualified    staff,    or    externally    to    hackers.    Yet    many medical facilities risk doing just that by not creating a policies and procedures kit. Your    policies    and    procedure    documentation    operationalizes    compliance    by    creating    a systematic   approach   to   managing   protected   health   information,   ensuring   that   you   are   aware of the risks to patient information and managing those risks effectively. HIPAA    requires    or    recommends    the    following    13    policies    to    be    implemented    at    your organization to ensure full compliance with all government regulations. Risk Assessment and Management Policy IT Security Policy Audit Logging and Monitoring Policy Access Control Policy Incident Response Procedure Backup and Recovery Policy Business Continuity Policy Disaster Recovery Policy Business Associate Management Procedure Responsible Use Policy Physical Security and Access Procedures Data Security Policy Annual Training While   most   organizations   who   have   attempted   compliance   already   have   several   of   these policies    in    place,    changing    laws    and    regulations    each    year    to    address    changes    in    the healthcare   industry   as   well   as   new   technologies   and   best   practices   require   us   to   revisit   each   of the   13   policies   outlined   above.   Our   team   builds   these   policies   for   your   particular   organization during    our    initial    setup    of    your    total    compliance    solution,    and    your    compliance    officer maintains compliance with the policies with our assistance.

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 Copyright © 2015–Sys Gear. All Rights Reserved.
If you have any questions or would like to talk about how SysGear can help you meet your compliance goals, contact us

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After analyzing your organization’s risks and identifying threats in our HIPAA/IT Security Risk Analysis, SysGear is ready to meet with your compliance officer and senior staff in order to create new processes in your workplace that ensure the ongoing privacy and security of private and confidential information. In order to achieve holistic control over this information, we must address both policies and procedures, as well as privacy and security, separately.
How do policies and procedures affect compliance? Generally speaking, policies are high-level documents that define your organization’s expected behaviors based on your mission and values. They illustrate your intentions to comply with HIPAA. Procedures, on the other hand, are the actual documented processes your business will establish and follow to deliver on the promises in your policies. Creating a policies and procedures kit is specifically required by law to comply with HIPAA and HITECH. The development and implementation of this kit is outlined in 45 CFR 164.316(a). Beyond the legal requirements, policies and procedures are an important aspiration. They state who you are and what you stand for in your organization, and they provide a step-by-step plan of action for ensuring that your organization does meet the high standards you set for yourself.
45    CFR    164.316(a)    Standard:    Policies    and procedures.     Implement     reasonable     and appropriate     policies     and     procedures     to comply   with   the   standards,   implementation specifications,    or    other    requirements    of this    subpart,    taking    into    account    those factors    specified    in    §    164.306(b)(2)(i),    (ii), (iii),    and    (iv).    This    standard    is    not    to    be construed    to    permit    or    excuse    an    action that        violates        any        other        standard, implementation      specification,      or      other requirements    of    this    subpart.    A    covered entity   or   business   associate   may   change   its policies     and     procedures     at     any     time, provided   that   the   changes   are   documented and    are    implemented    in    accordance    with this subpart.
Overview of Policies & Procedures No   one   wants   to   expose   their   patients   personal   information,   whether   inadvertently   to   business   associates, internally   to   non-qualified   staff,   or   externally   to   hackers.   Yet   many   medical   facilities   risk   doing   just   that   by not creating a policies and procedures kit. Your   policies   and   procedure   documentation   operationalizes   compliance   by   creating   a   systematic   approach to   managing   protected   health   information,   ensuring   that   you   are   aware   of   the   risks   to   patient   information and managing those risks effectively. HIPAA   requires   or   recommends   the   following   13   policies   to   be   implemented   at   your   organization   to   ensure full compliance with all government regulations. Risk Assessment and Management Policy IT Security Policy Audit Logging and Monitoring Policy Access Control Policy Incident Response Procedure Backup and Recovery Policy Business Continuity Policy Disaster Recovery Policy Business Associate Management Procedure Responsible Use Policy Physical Security and Access Procedures Data Security Policy Annual Training
While   most   organizations   who   have   attempted   compliance   already   have   several   of   these   policies   in   place,   changing   laws   and   regulations   each   year   to   address changes   in   the   healthcare   industry   as   well   as   new   technologies   and   best   practices   require   us   to   revisit   each   of   the   13   policies   outlined   above.   Our   team   builds these   policies   for   your   particular   organization   during   our   initial   setup   of   your   total   compliance   solution,   and   your   compliance   officer   maintains   compliance with the policies with our assistance.
Send us an email Send us an email
 Copyright © 2015–Sys Gear. All Rights Reserved.
If you have any questions or would like to talk about how SysGear can help you meet your compliance goals, contact us